United Kingdom

At a time when libraries across the country are looking closely at the affordability of their online subscriptions, a group of London universities is investigating whether pooling resources and sharing procurement could offer a sustainable solution. Senate House Library, Royal Holloway University of London, Central School of Speech &amp; Drama, and King’s College London have come together, with help from Jisc, to trial joint licensing of a selection of e-resources.

We didn’t know if this would be successful but adopted a “learning by doing” approach: try it and find out. We’re tackling issues such as access and authentication, monitoring usage and negotiating fair pricing with suppliers. At time of writing we have launched three new resources, obtaining greater access, better terms and lower pricing than any institution would individually. Negotiations on a fourth resource is underway.

The project remains a small but practical example of creating a new shared service. The project could grow to include more of Senate House’s federal members institutions, acquiring access to more of the resources they want.

Phil and Nick will explore what has worked, what hasn’t, and what we have learnt through working together.

UKSG Annual Conference 2025

Stronger Together: creating a new regional consortium for collective licensing of e-resources

At a time when libraries across the country are looking closely at the affordability of their online subscriptions, a group of London universities is investigating whether pooling resources and sharing procurement could offer a sustainable solution. Senate House Library, Royal Holloway University of London, Central School of Speech & Drama, and King’s College London have come together, with help from Jisc, to trial joint licensing of a selection of e-resources.

We didn’t know if this would be successful but adopted a “learning by doing” approach: try it and find out. We’re tackling issues such as access and authentication, monitoring usage and negotiating fair pricing with suppliers. At time of writing we have launched three new resources, obtaining greater access, better terms and lower pricing than any institution would individually. Negotiations on a fourth resource is underway.

The project remains a small but practical example of creating a new shared service. The project could grow to include more of Senate House’s federal members institutions, acquiring access to more of the resources they want.

Phil and Nick will explore what has worked, what hasn’t, and what we have learnt through working together.

technical paper

The UKSG Annual Conference is a major event in the scholarly communications calendar which attracts delegates each year from around the world - librarians, publishers, content providers, consultants and intermediaries.

This breakout session will cover how the game “What about Open Science?”, was created with our UKSG Innovation Award, and the speakers approach to game development and education on Open Science. This competitive Open Educational Resource ‘game’ was designed to create discussion around common open science concepts and ideas that everyone should understand but do not always fully grasp. The game has been tested by OSCAIL in Dublin, Ireland; by SURF in The Netherlands; and at the 19th Munin Conference in Tromsø, Norway. The game will be published online as an OER during UKSG 2025. 

The breakout session will include a presentation on game development – from inception to fruition. We will discuss highs and lows, the many pivots, and our experience with Open Peer Review of the game. In addition, we will discuss some of the game ‘remixes’ and key feedback from the launch. There will be time for questions and answers with the speakers.

What about Open Science?

Discovery, a complex network ecosystem that encompasses offerings from libraries, content and technology providers, is a crucial part of the knowledge-acquiring process. Its effectiveness is dependent on collaboration between all these stakeholders: users, librarians, content providers, and technology companies.

This presentation will delve into the current state of digital content discovery and explore the potential role of AI in this process. We will address pressing questions such as the persistence of metadata issues and the future readiness of our workflows. How will libraries, content providers, and discovery technology providers rise to the challenge of supporting effective digital content discovery pathways?

The status of Discovery: present and future of a story that will never end

This breakout session will explore how Libraries and Learning Resources at the University of Birmingham is supporting the research community’s use of Artificial Intelligence (AI) following the emergence of Narrow and Generative AI technologies. It will explore how a collaboration between the Research Skills Team and Copyright and Licensing Team developed an evaluative framework to empower researchers to self-evaluate an AI Tool, and how this framework became central to a new training session for the 23/24 academic year. We will also discuss the influence this has had on broader institutional activity guiding the use of AI in research.

AI Tools in Academic Research: empowering AI literacy in the research community with an evaluative framework

Books have long lived in the shade of journal articles when it comes to institutional strategies and funder policies for open access. However, books are essential scholarly formats across many disciplines, so there is a demand to develop institutional strategies. Libraries are at the heart of such developments. But where should librarians begin, how should they advance, and what should they consider if they want to develop such strategies?

Libraries worldwide are updating their collection development policies to evaluate and invest in open access programs. They are also leading campus conversations to help faculty book authors realise the advantages of open access dissemination and align with any national or private funder mandates. This session brings together perspectives from institutions, libraries, and research funders on open access policies for books to share their observations and experiences. The emphasis is on practical recommendations to ensure that books don’t get “left behind” in a global move towards open research.

The session will particularly highlight the evidence-based work of the PALOMERA project (https://operas-eu.org/projects/palomera/), which has researched policies and strategies for open access books in 39 countries in the European Research Area. Based on an extensive open data collection and deep systematic analysis of the data, the project has developed actionable recommendations for eight stakeholder groups, including libraries and research funders.

Open Access for Books: The Role of Libraries in a Changing Policy Landscape

Our goal is to discuss how a form of publishing which emerged in the analogue C20th is now being challenged by the digital C21st. Journals are no longer the only platform for trusted research. Preprint servers, reports on open websites, blogposts, podcasts and videos are all options for today’s researcher. Yet many funders and most universities still rely on game-able journals and their indexes for funding awards and career advancement. Covid showed that journals are too slow and too rigid for a digital-first environment, something that research institutions outside the academy, like IGOs, NGOs and think tanks, have understood. Today, they self-publish their research findings, rapidly, cheaply and openly on their websites without the need for journals and in so doing capture valuable reputational kudos – so why not universities too? Yet there are downsides to these C21st, informal, publication choices: poor metadata and unstable websites makes this content hard to discover and preserve. In this session, you’re invited to join our expert panellists in discussing the pros and cons of different publishing options in today’s digital-first environment.

This house believes journals are no longer the only publishing option

Do your Library teams struggle to stay in touch with each other? Do your staff sometimes not know the function of other teams within your Libraries, and who to turn to with a problem?

The University of Nottingham Libraries Training and Development team saw just that, and wanted an engaging way to combat it. Thus our Libraries Job Shadowing scheme was born.

Job Shadowing is a way for staff to spend time with another team, learning what they do and providing the lightbulb moments when the pieces of the Library jigsaw fall into place. The scheme upskills staff and improves staff engagement, but also promotes cross team collaboration

Beyond the Stacks: A Sneak Peek into Library Staff Engagement with Job Shadowing

This paper emphasises the need for strategic approaches to boost scholarly publishing and literacy in African academic institutions. Despite the potential of scholarly publishing to enhance scholarly communication, African content remains underrepresented due to factors like low digital literacy, inadequate training, limited internet access, and high subscription costs. The paper proposes several strategies, including developing digital infrastructure, fostering global collaborations, enhancing training programmes, and advocating for policy changes. By implementing these strategies, African scholars can improve digital content creation and visibility, ultimately benefiting teaching, research, and the global digital economy.

Adopting strategic approaches to increase scholarly publishing and digital literacy in African academic and research institutions

Those involved in running community-led infrastructures and funding models that support Diamond open access will be familiar with questions being repeatedly raised about the sustainability of their work. In this breakout session, we will hear short talks from five initiatives that are engaging directly with this question, in relation to both open access books and journals, even as they sometimes push back against its often unspoken assumptions. Each contributor will unpack what “achieving sustainability” means for them, including reporting on their concrete progress in support of this work, in their own terms, as well as potentially highlighting the limits of understanding sustainability as merely financial. Panellists will also reflect on developments in the broader scholarly system that potentially both are a challenge for their work and present opportunities. This will be followed by questions from the audience.

Scaling Sustainability: Open Book Collective and Community-led Open Access – Joe Deville, Open Book Collective / Lancaster University

From the Back of the Sofa to the Budget Line: Sustainability at Opening the Future – Kira Hopkins, Copim Opening the Future / Birkbeck, University of London

Why we need a Big Deal for Diamond Open Access Journals – Caroline Edwards, Open Library of Humanities / Birkbeck, University of London

Sustaining open metadata as a public good: benefits and challenges – Rupert Gatti, Thoth Open Metadata and Open Book Publishers

Sustainable Principles: POSI in Practice – Niels Stern, Directory of Open Access Books & OAPEN

It’s Nice, but is it sustainable? Rethinking sustainability for Diamond open access infrastructures and funding models

Open Science is gaining momentum in Africa as a movement to make scientific research more accessible, transparent and inclusive. However, the practice of open science within the region is at different stages of development requiring Librarians to play an active role in the advocacy for open science and open data management best practices. This paper reviews the state of Open Science in Africa and examine lessons learnt from the AfLIA Open Data Management Foundational Course for African Librarians.

Advancing Open Science in Africa: Lessons from the AfLIA Open Data Management Foundational Course for African Librarians

In light of the Jisc Review of TA agreements, financial pressures faced by HE sector (UK) and uncertainty of block grant support, the sector is as a turning point. Without knowing what comes next we must continue working to analyse the deals to determine what we want and do not want from any future iterations. This session will discuss how we analyse these deals including the use of Unsub and EZProxy. We have begun to adapt our processes and will provide an overview of how we have established our data requirements and created a framework for assessing deals.

Downloads

Next from UKSG Annual Conference 2025

What about Open Science?

Stay up to date with the latest Underline news!

PRESENTATIONS

CONFERENCES

COMPANY

RESOURCES

.css-70qvj9{display:-webkit-box;display:-webkit-flex;display:-ms-flexbox;display:flex;-webkit-align-items:center;-webkit-box-align:center;-ms-flex-align:center;align-items:center;}Downloads

Next from UKSG Annual Conference 2025

What about Open Science?

Stay up to date with the latest Underline news!

PRESENTATIONS

CONFERENCES

COMPANY

RESOURCES

Downloads